Drag-and-drop scheduling, mobile time tracking, automated payroll and live client updates.
Trusted by UK cleaning companies. Over 10,000 hours managed.
Cleaning rota, time tracking, payroll and team messaging for your cleaning company, in one system. More than just scheduling.
Upload images, manage contacts and store documents. Everything about a client or project in one place.
Automate recurring bookings, reminders, proof-of-work requests and the client notifications that go with them.
Rename "projects" to properties or sites, "bookings" to shifts or jobs. Make Xota speak your language.
Staff clock in and out from the mobile app with GPS locations, so you always know exactly who's on site and when.
Manage your whole workforce: holiday requests, recruitment pipeline, employee documents and records.
Keep every team member's certifications current and track business-wide compliance. Never miss a renewal again.
Build branded quotes, send them for approval and capture a signature before any work starts.
Raise and send invoices the moment bookings are signed off, with photos and paperwork attached automatically.
Raise purchase orders and keep track of what's been ordered for which project or client. No more rogue spend.
"Xota gave our supervisors their evenings back. What used to be a Sunday-night spreadsheet is now a two-minute review."
"Our clients see photos and reports the moment a job's done. Disputed invoices dropped to almost zero."
"Quote, work, invoice, all in one place with every photo attached. We're getting paid in days, not months."
Over 10,000 hours managed on Xota and counting.
Keep every client in one place: contacts, sites, invoicing details and project history, all at your fingertips.
Each client can have as many projects as you need: sites, service types, assigned teams and everything that stays the same booking to booking.
Schedule one-off bookings in seconds: time, location, team member, checklist. Everyone stays in sync.
Set the pattern once, every few days or chosen days of the week, and Xota drops virtual bookings onto your calendar, ready to book in with a click.
Your team works from the Xota app: upcoming shifts, checklists, photos and status updates, from anywhere on site.
From shift planning to invoicing, everything a UK cleaning business needs in one place, with access for everyone, everywhere.
Build schedules, assign teams, resolve issues.
Clients see upcoming and past bookings for their sites.
See today's shifts, checklists and locations, and claim open shifts.
One price per employee, with the operative app and client portal included. Prices shown for a team of 6 to 10 employees.
All plans include a 90-day free trial of everything. No credit card needed, cancel any time.
Cleaning company software is a platform that replaces spreadsheets, paper rotas and WhatsApp with one system for scheduling cleaners, tracking hours on site, running payroll, invoicing clients and giving customers live proof of work.
UK cleaning software typically costs between £3 and £15 per active user per month, with most vendors charging separately for cleaner mobile app seats and admin seats. Xota starts free during a 90-day trial with no card required, then moves to a single per-user price with the client portal and mobile app included as standard.
Yes. Xota is used by both domestic cleaning businesses and commercial contract cleaners across the UK. Recurring rotas handle the daily and weekly commercial contracts; one-off bookings and booking templates handle the flexible domestic and end-of-tenancy work.
Yes. The Xota operative app for iOS and Android lets cleaners clock in on site, see their checklist, upload photos as proof of work and mark bookings complete.
Not directly today. Xota calculates payroll and raises invoices inside the platform, so most cleaning companies run the whole job from booking to invoice in one place. There are no direct Xero, QuickBooks or Sage integrations yet.
Xota is a newer UK-built platform focused on cleaning companies of all sizes, with a 90-day free trial and no credit card. CleanManager is a Danish product with a UK office and a 14-day trial. ProCleanerUK is UK-based and pitched more at smaller domestic cleaning businesses.
No. Xota works from a single cleaner up to teams of hundreds. The 90-day free trial gives you room to move real clients across without pressure, and the pricing scales one user at a time.
Every booking, every client, every certificate, joined up and live for admins, clients and operatives. Start your 90-day free trial of everything. No credit card, cancel any time.